Me.Access

Master table for company identities is related to company data. It is not about a company image related with its vision, tagline, or some kind like that. Instead, the company identities consist of company name, address, website, phone number, etc. One of the functions is for exchange letters or correspondence purposes. Usually, the identities are placed on the header and caption of a report or form.

In our accounting database, we have two subaccounts that are part of the primary accounts. They are some sort of derivative accounts for the primary accounts. The two subaccounts may serve as profit center, cost center, organization unit, vendor, customer, tax, etc. The subaccounts are stored in two tables, one for subaccounts 1 and the other for subaccounts 2. Following are the explanation for both two tables.

We create a table for chart of primary accounts, a chart of accounts to be used as a basis for making financial reports. Chart of primary accounts is the list of account codes and names applied to record transaction into journal entries.

We can create a function to check whether a specific table exist in MS Access Database. There are at least two functions we can create to evaluate the existence of a table in Access, one for external database and the other for current database. Let's name isTableExist function for checking the existence of a table in external database and isTableExistCurrentDbs function for checking the existence of a table in current database.

Every field in a table has properties and their values The values for field properties may help us in entering data into the table. These values may describe the field briefly, such as description, caption, type, and size. In addition, these values may be used to validate data to be entered before being stored in a table, such as validation rule and validation text

The uniqueness of decimal data type in Access are the existing properties named Precision and Scale. Precision property refers to the maximum number of digits in a number. Meanwhile, Scale property is the number of digits to the right of the decimal point in a number. Say for example, 123.45 has a precision of 5 and a scale of 2.

Data type is the most important property in a field. Data type determines what type of data should be stored in a field of a table and how to present the data in a report. For example, a field with Text data type stores data in a text or numerical character. For a field that has Numeric data type, this field can only stores numerical data.